Members & roles

Your organization is only as useful as the people in it. Here’s how to build your team and decide who can do what.

Inviting a teammate

1. Open your organization’s members settings.
2. Choose Invite, enter the person’s email, and pick a role (Admin or Member).
3. Send it. They receive an email invitation and join as soon as they accept.

A pending invitation already counts as part of your team — it holds a seat until the person accepts or you cancel it, so you always know your true headcount.

Inviting your whole team at once

During onboarding you can invite several people in one step. Outside of onboarding, you invite people one at a time from members settings. Either way, each invitation reserves a seat.

The roles

Every member has one organization-wide role. There are seven, built for the different people on a music team. Roles decide who can run the organization — not who can touch a given file (that’s access levels).

• OwnerAdministrativeFull control of the organization, including billing and the org itself.
• AdminAdministrativeRuns the organization day to day — people, settings, and billing.
• ManagerCoordinates work and the team, without organization-level control.
• ArtistA creator on the roster, working in the platforms.
• Legacy artistAn artist under prior/back-catalog terms.
• External contributorAn outside collaborator brought in for specific work.
• MemberA general teammate doing the everyday work.

Org-wide authority	Owner / Admin	Working roles*
Work in the platforms (files, calls, dashboard)	✓	✓
Upload, share & version files	✓	✓
Invite & remove teammates	✓	–
Change member roles	✓	–
Edit organization branding & details	✓	–
Manage the plan, seats & billing	✓	–
Delete the organization	✓	–

* Working roles: Manager, Artist, Legacy artist, External contributor, Member. They share the same organization-wide authority; what differs is who they represent on your team — and the per-file access they're granted.

Administrative roles

Owner and Admin are the administrative roles — the only ones with organization-wide authority. They can invite and remove people, change roles, edit branding and details, and manage the plan and billing. Owner sits at the top with full control of the organization itself. Keep this circle small.

Working roles

Manager, Artist, Legacy artist, External contributor, and Member are working roles. They do the day-to-day work — using the platforms, uploading and sharing files, joining calls — but can’t change the organization itself. They’re distinguished by who they represent on your team rather than by different org-wide powers:

• Manager — coordinates work and people.
• Artist — a creator on your roster.
• Legacy artist — an artist under prior or back-catalog terms.
• External contributor — an outside collaborator brought in for specific work.
• Member — a general teammate.

Tip

Give people the lowest role that fits — and remember the real power over a file comes from its access level, which you grant per file regardless of someone’s org role. A Member can own a file; an External contributor can be granted Editor on exactly the files they need.

Changing roles & removing people

Admins can change any member’s role or remove them entirely from members settings. Removing a member frees up their seat for someone else.

How members connect to seats

Every member and every pending invitation uses one seat. Your plan sets how many seats you have. When they’re all used:

• Free one up by removing a member or canceling an invitation, or
• Upgrade to a plan with more seats.

The full story lives in Plans & seats.